Notion

Notion is a versatile productivity platform that seamlessly combines note-taking, task management, databases, and collaboration tools into a unified workspace. Designed for individuals and teams alike, it offers a customisable environment to organise projects, documents, and workflows efficiently.

Key Features

• Modular Content Blocks: Create pages using a variety of blocks, including text, images, checklists, code snippets, and more, allowing for flexible content structuring.

• Integrated Databases: Build powerful databases with multiple views such as tables, calendars, kanban boards, and galleries to manage information dynamically.

• Notion AI: Enhance productivity with AI-powered tools that assist in drafting content, summarising notes, translating text, and generating ideas.

• Real-Time Collaboration: Work simultaneously with team members, leave comments, and track changes to maintain seamless communication.

• Custom Templates: Utilise a wide range of templates for project management, meeting notes, personal journals, and more, or create your own to standardise processes.

• Third-Party Integrations: Connect Notion with tools like Slack, GitHub, Google Drive, and Zapier to streamline workflows across platforms.

• Cross-Platform Availability: Access Notion on Windows, macOS, iOS, Android, and through web browsers, ensuring your workspace is always within reach.

Pricing Plans 2025

PlanCost (per user/month)FeaturesFree$0For individuals; includes unlimited pages and blocks, sharing with 5 guests, and syncing across devices.

Plus$10 (annually) / $12 (monthly)For small teams; offers unlimited blocks for teams, unlimited file uploads, 30-day page history, and sharing with unlimited guests.

Business$15 (annually) / $18 (monthly)For companies; includes advanced permissions, 90-day page history, SAML SSO, and private teamspaces.

EnterpriseCustom PricingFor large organisations; provides enterprise-grade security, unlimited version history, dedicated support, and custom contract options.

Notion AI Add-on$10 (monthly) / $8 (annually)Available on all plans; adds AI capabilities for content generation, summarisation, and more.

Note: Educational discounts are available for eligible students and educators.

Use Cases

• Project Management: Plan, track, and manage projects with integrated task lists, timelines, and collaborative tools.

• Knowledge Base: Create a central repository for company documentation, SOPs, and team wikis to ensure information is easily accessible.

• Personal Organisation: Manage daily tasks, goals, and journals in a structured and customisable environment.

• Academic Research: Organise research notes, references, and study materials, facilitating efficient learning and collaboration.

• Content Creation: Draft, edit, and publish content collaboratively, utilising templates and AI tools to enhance productivity.

Who It's For

Notion is ideal for freelancers, students, educators, small businesses, and large enterprises seeking a flexible and integrated workspace. Its adaptability makes it suitable for various workflows, from simple note-taking to complex project management.